{"id":1508,"date":"2013-05-26T12:47:57","date_gmt":"2013-05-26T12:47:57","guid":{"rendered":"https:\/\/techcafeteria.com\/new\/?p=1508"},"modified":"2014-10-26T15:01:42","modified_gmt":"2014-10-26T15:01:42","slug":"trello-a-swiss-army-knife-for-tasks-prioritizing-and-project-planning","status":"publish","type":"post","link":"https:\/\/techcafeteria.com\/?p=1508","title":{"rendered":"Trello: A Swiss Army Knife For Tasks, Prioritizing And Project Planning"},"content":{"rendered":"<p>This post was originally published on the <a href=\"http:\/\/tig.lsc.gov\/trello-swiss-army-knife-tasks-prioritizing-and-project-planning\">LSC Technology Blog<\/a> in May of 2013. Note that &#8220;LSC&#8221; is Legal services Corporation, my current employer.<\/p>\n<p><img decoding=\"async\" src=\"http:\/\/tig.lsc.gov\/sites\/default\/files\/trell_logo.PNG\" alt=\"\" \/>One of the great services available to the legal aid tech community (lstech) is\u00a0<a title=\"50 Tech Tip Slides from EJC\" href=\"http:\/\/lsntap.org\/blogs\/ejc-50-tech-tips-slides\" target=\"_blank\">LSNTAP&#8217;s series of webinars on tech tools<\/a>. \u00a0I&#8217;ve somehow managed to miss every one of these\u00a0<a title=\"LSNTAP's 50 Tips Webinar Online\" href=\"http:\/\/www.americanbar.org\/calendar\/2013\/05\/equal_justice_conference\/general.html\" target=\"_blank\">webinars<\/a>, but I&#8217;m a big fan of sharing the tools and strategies that allow us to more effectively get things done. In that spirit, I wanted to talk about my new favorite free online tool,\u00a0<a title=\"Trello Website\" href=\"http:\/\/trello.com\/\" target=\"_blank\">Trello<\/a>.<\/p>\n<p><img decoding=\"async\" src=\"http:\/\/tig.lsc.gov\/sites\/default\/files\/Kanban_Board-credit_Jeff_Lasovski.jpg\" alt=\"\" \/><\/p>\n<p>Trello is an online<a title=\"Wikipedia on Kanban\" href=\"http:\/\/en.wikipedia.org\/wiki\/Kanban_board\" target=\"_blank\">\u00a0Kanban board<\/a>. \u00a0If you&#8217;re unfamiliar with that term, you are still likely familiar with the concept: most TV cop shows have a board in the squad room with columns for new, open and closed cases. \u00a0Kanban is the name for these To Do\/Doing\/Done boards, and they are a powerful, visual tool for keeping track of projects.<\/p>\n<p>You don&#8217;t need Trello &#8212; you can do it with a whiteboard and a marker. \u00a0But Trello&#8217;s online version can become very useful very fast. \u00a0Like the best apps, the basic functionality is readily usable, but \u00a0advanced functionality lurks under the hood. \u00a0With no training, you can create a todo list that monitors what&#8217;s coming up, what you&#8217;re working on and what you&#8217;ve finished. \u00a0Explore a little bit, and you learn that each task can have a description, a due date, a file attached to it, it&#8217;s own task list and one or more people assigned to it. Because Trello is just as good as a one-person productivity tool as it is as a team coordination tool.<\/p>\n<p>I can report that the IT team at LSC has dived into it. \u00a0Here are a few of the things we&#8217;re using it for:<\/p>\n<ul>\n<li><strong>Our project big board.<\/strong> \u00a0We keep all of our upcoming projects, with due dates and leads, in a Trello board.<\/li>\n<li><strong>Individual task lists.<\/strong> \u00a0The developers track their major deliverable dates, the rest of us the small things we&#8217;re working on.<\/li>\n<li><strong>Strategic Planning<\/strong> &#8211; anyone who has ever done a session involving slapping post-its on the wall will appreciate this simple, online version of that exercise. \u00a0<a title=\"SWOT Analyses\" href=\"http:\/\/en.wikipedia.org\/wiki\/SWOT_analysis\" target=\"_blank\">SWOT analyses<\/a>\u00a0work particularly well.<\/li>\n<\/ul>\n<p>At this year&#8217;s\u00a0<a title=\"NTEN Conference Page\" href=\"http:\/\/nten.org\/ntc\" target=\"_blank\">Nonprofit Technology Conference<\/a>, where I first learned about Trello, it was successfully being used as a help desk ticket system. \u00a0I&#8217;d recommend this only for small programs. \u00a0A more powerful free ticket system like\u00a0<a href=\"http:\/\/www.spiceworks.com\/app\/help-desk\/\" target=\"_blank\">Spiceworks<\/a>, or a commercial product\u00a0will be able to handle the volume at a 50 person + company better than Trello can.<\/p>\n<p>But here&#8217;s the real case for a tool like Trello: it goes from zero to compellingly useful in seconds. \u00a0While I won&#8217;t knock enterprise project management\u00a0systems, I lean toward the ones that give me great functionality without taking up a lot of my time. \u00a0I&#8217;ve hit a couple of stages in my career where the immense workload begged for a such tools, but implementing one was too big a project to add to the list. \u00a0I bet that you&#8217;ve been there, too. Trello lacks the sophistication of a <a title=\"Overview of Waterfall PM\" href=\"http:\/\/projectcommunityonline.com\/waterfall-project-management-an-overview.html\" target=\"_blank\">waterfall<\/a> system like <a title=\"Microsoft Project product page\" href=\"http:\/\/office.microsoft.com\/en-us\/project\/\" target=\"_blank\">MS Project<\/a> or an <a title=\"Overview of Agile PM\" href=\"http:\/\/www.mountaingoatsoftware.com\/topics\/agile-project-management\" target=\"_blank\">agile<\/a> one, such as\u00a0<a title=\"Atlassian's JIRA Software\" href=\"http:\/\/www.atlassian.com\/software\/jira\" target=\"_blank\">Jira<\/a>. But it can get you organized in minutes. \u00a0And, in our case, it doesn&#8217;t replace those more sophisticated systems. It supplements them at the high level. \u00a0We do both traditional projects (deploy servers, install phone systems) and agile ones (build web sites, program our grants management system). \u00a0We can use the proper tools for those project plans, but keep the team coordinated with Trello.<\/p>\n<p>Here&#8217;s our 2013 project board:<\/p>\n<p><img decoding=\"async\" src=\"http:\/\/tig.lsc.gov\/sites\/default\/files\/Trello%20Example.PNG\" alt=\"\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Note that we only assign the project leads, and the main use of this board is in the project review that kicks off our weekly staff meetings. But it&#8217;s helping us stay on task, and that is always the challenge.<\/p>\n<p>What are your favorite tools for team coordination and project management? \u00a0Let us know in the comments.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This post was originally published on the LSC Technology Blog in May of 2013. Note that &#8220;LSC&#8221; is Legal services Corporation, my current employer. One of the great services available to the legal aid tech community (lstech) is\u00a0LSNTAP&#8217;s series of webinars on tech tools. \u00a0I&#8217;ve somehow managed to miss every one of these\u00a0webinars, but I&#8217;m<br \/><a class=\"moretag\" href=\"https:\/\/techcafeteria.com\/?p=1508\">+ Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2,79,82],"tags":[214,208,203,156,16,173,213],"class_list":["post-1508","post","type-post","status-publish","format-standard","hentry","category-nptech","category-starred","category-tech","tag-kanban","tag-lsc-tig-blog","tag-lstech","tag-project-management","tag-software","tag-strategic-planning","tag-trello"],"_links":{"self":[{"href":"https:\/\/techcafeteria.com\/index.php?rest_route=\/wp\/v2\/posts\/1508","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/techcafeteria.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/techcafeteria.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/techcafeteria.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/techcafeteria.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1508"}],"version-history":[{"count":1,"href":"https:\/\/techcafeteria.com\/index.php?rest_route=\/wp\/v2\/posts\/1508\/revisions"}],"predecessor-version":[{"id":1509,"href":"https:\/\/techcafeteria.com\/index.php?rest_route=\/wp\/v2\/posts\/1508\/revisions\/1509"}],"wp:attachment":[{"href":"https:\/\/techcafeteria.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1508"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/techcafeteria.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1508"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/techcafeteria.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1508"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}